2. Academic Integrity When Applying to UBC Programs

For allegations of academic misconduct for which a hearing before the President’s Advisory Committee on Student Discipline had started by September 6, 2022, the previous version of the provisions as they existed prior to the revisions apply, and that prior version can be found here: www.calendar.ubc.ca/archive/okanagan/2122/.

2.1 Application materials must include the true and complete record of all secondary and/or post-secondary studies attempted by the student as might be required for admission to the particular UBC program, whether or not they were successfully completed, as well as any other application materials which may be required as part of the application process (such as portfolios, electronic audition videos, personal statements, English language proficiency test results, and standardized achievement test results). Submitting or attempting to submit any application material to UBC that is not true and complete constitutes application misconduct. Application misconduct is a form of academic misconduct. Examples of application misconduct include, but are not limited to engaging, attempting to engage, or assisting others to engage in falsifying or submitting false documents (which includes, for certainty, materials that are not the student’s own), transcripts, or other academic credentials or materials to gain admission to a UBC program. Applicants are not relieved of their responsibilities should they engage another person to assist them in applying to a UBC program. Applicants should be aware that they are responsible for any errors, omissions, and misrepresentations of their agents and will be treated as if they had made those errors, omissions, or misrepresentations themselves.

2.2 All allegations of application misconduct made against:

    a. applicants to undergraduate programs may be resolved by the Registrar in accordance with the procedures of the Registrar as a matter of improper admission to UBC.
    b. applicants to graduate programs may be resolved by the appropriate Dean (as identified in sections 4.8(b) and 4.8(c)) as a matter of improper admission to UBC.

The Registrar or Dean (or a person designated by the Registrar or Dean) will review the allegations and gather additional information. In the course of the review, the applicant will be given an opportunity to respond to the allegations, which may also include meeting with the Registrar or Dean (or their designates) to discuss the allegations. A finding of improper admission may result in consequences as set out and agreed to by an applicant in the UBC Undergraduate Admissions Student Declaration and UBC Graduate Admissions Student Declaration, that include but are not limited to withdrawal of the offer of admission, whether accepted or not, and which may result in being required to withdraw from UBC. Any such admissions decision of the Registrar or Dean is subject to the applicable Admissions Appeals process.

2.3 Where the applicant is registered as a UBC student, the Registrar or Dean may determine that it is appropriate to refer the matter to the President’s Committee as a disciplinary matter under section 7.2, in addition to or instead of making a determination themselves to withdraw the offer of admission and/or required withdrawal from UBC as a matter of improper admission. Any disciplinary decision by the President is subject to appeal to the Senate Committee on Appeals of Standing and Discipline.

Page last updated: September 7, 2022

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