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Attendance, Examination, Advancement, Academic Standing, Credit Load and Withdrawal

1. Attendance

Regular attendance is expected of students in all their classes. Students who neglect their academic work and assignments may be excluded from the final examination. Students who are unavoidably absent because of illness, disability or unforeseen circumstances should report to their instructors or LFS Student Services as soon as possible. When appropriate, academic concession may be granted in accordance with the University’s policy found here.

2. Examinations

Students who are absent from examinations because of illness must submit a certificate obtained from a physician as soon as possible to the LFS Student Services Office. If injury or illness did not cause the absence, an explanation of the circumstances should be provided to the Student Services Office. Requests for special consideration should be made in accordance with the University guidelines.

Formal written examinations are normally required at the end of all courses and also in December for two-term courses. These are scheduled during the official examination periods at term end. Enrolment Services schedules these examinations and makes the information available to students through the Student Services Website part way through the term. Students are expected to make travel plans after their last scheduled examination. In some courses passing the final examination is a requirement for passing the course but may not in itself be sufficient to pass. Students may be denied a passing grade for unsatisfactory work during the session or if their essays, reports, or examinations are notably deficient in English. Also, in any course which involves both laboratory work and written examinations, students must complete and pass both parts to pass the course.

3. Advancement

Students will be classified or promoted according to the following criteria:

  • to second year: successful completion of 24 or more credits of prescribed first-year courses.
  • to third year: successful completion of 54 or more credits, and all the required first-year courses. Students who do not meet this requirement will not normally be permitted to enrol in third-year or higher level courses in the Faculty.
  • to fourth year: successful completion of a total of 89 or more credits, including completion of all first- and second-year courses.

At the end of the academic Winter Session, any student who has not followed the courses required for their program of study may be classified as being in Program Deficiency, and may be required to withdraw regardless of their Academic Standing, as described below.

4. Academic Standing

There are three categories of Academic Standing: Passing Year, Academic Probation, and Failed Year Standing. The criteria for Academic Standing depends on the number of credits that a student is registered in during the Winter Session (September to April).

A. Passing Year

To achieve a Passing Year students must meet one of the following:

  • If registered in 15 or more credits: pass a minimum of 60% of credits attempted with a sessional average of 60% or greater.
  • If registered in fewer than 15 credits: pass a minimum of 50% of credits attempted with a sessional average of 60% or greater.

B. Academic Probation

Students will be placed on Academic Probation if:

  • They fail more than 6 credits, but still pass 60% of courses attempted.
  • They achieve an overall average between 50% and 59.9%.
  • They are re-admitted to the Faculty after having been required to withdraw.

Students are normally only permitted one year of Academic Probation on their academic record.

C. Failed Year

Students will be assigned Failed Year standing if:

  • Their academic average falls below 50%.
  • They do not fall in to one of the above-named categories.

A student who is assigned Failed Year Standing may be required to discontinue from the Faculty for a period of at least one academic year, after which an application for readmission will be considered.

Students are permitted to apply for readmission only after successfully completing 30 credits in another program offering courses transferable to UBC. This program must be applicable to the student's degree program.

Readmission is not guaranteed, but students are advised to achieve at least 60% ("C") on these 30 credits with no failures to be competitive for readmission. Normally, a student with Failed Year Standing will not be eligible for direct admission to another UBC program, and be required to complete these 30 credits at another post-secondary institution.

Students are encouraged to familiarize themselves with the University’s readmission guidelines.

5. Credit Load

Students interested in taking more than the recommended credits (per term or per session) for their Major should consult with LFS Student Services. First-year students especially should note that taking more than the recommended number of credits per term may make the transition to university studies more difficult than necessary, and is not normally permitted.

Students are not permitted to take courses for academic credit at other post-secondary institutions concurrently with their program in the Faculty without receiving prior consent from the Director, LFS Student Services.

6. Withdrawal

A student who decides to withdraw from a course should refer to Change of Registration.

A student who decides to withdraw from the University should refer to Withdrawal.

Page last updated: April 18, 2017

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