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Academic Regulations

Attendance

Regular attendance is expected of students in all lectures, laboratories, tutorials, and seminars. Students who neglect academic work and assignments in a course may be excluded from the final examination. Students who are unavoidably absent from scheduled classes because of illness or disability should report to their instructors immediately on return. Students whose attendance or academic performance is severely affected by medical, emotional, or other extenuating circumstances should apply for special consideration through Arts Academic Advising. See Arts Academic Concession and Senate Academic Concession.

Change of Registration

In the Winter Session, students can drop one-term courses within two weeks of the course commencing; two-term courses can be dropped within three weeks of the course commencing. Courses dropped within the drop deadline period, as specified above, will result in all record of registration in the course(s) to be removed from the student's transcript. Thereafter, students may withdraw from a one-term course up to the end of the sixth week of classes, and up to the end of the twelfth week of classes for a two-term course. Courses withdrawn from during this latter period will be indicated by a W on the student's transcript. Up until the final withdrawal deadline, students can withdraw from courses online using the Student Service Centre. After these dates, students are not normally permitted to withdraw from courses but can apply for Academic Concession.

Students who cease to attend or otherwise fail to complete exams, assignments, or other course requirements and have not received approval for a late withdrawal will receive a grade reflecting requirements completed in the course. See also Change of Registration and Withdrawal.

Academic Concession

Students whose attendance or academic performance is severely affected by medical, emotional, or other extenuating circumstances should apply for special consideration from their instructor or Arts Academic Advising as soon as possible.

Students are advised to contact instructors if unable to complete exams or other graded work because of short-term illness or for other reasons, and arrange to make up missed work according to written guidelines given at the start of the course. See Grading Practices. Students also have the right to request Academic Concession from Arts Academic Advising.

Students absent from final examinations held during any of the official examination periods must request Academic Concession from Arts Academic Advising. Students must report their absence and apply for an academic concession as soon as possible after the missed examination(s). Bachelor of Music students in the School of Music or Bachelor of Social Work students in the School of Social Work must make their request to the Director of their school.

Students requesting Academic Concession will be required to complete an application form and provide supporting documentation as requested. In some cases it will be necessary for the student to attend an interview. Academic Concessions are granted only by the senior staff of Arts Academic Advising, and are a privilege, not a right. Among academic concessions that may be granted are permission to withdraw from a course after the final withdrawal deadlines have passed. See Change of Registration, Deferred Standing, Aegrotat Standing, and Withdrawal from the University.

Deferred Standing may be granted when a student has a valid reason for not completing course requirements as scheduled. Students granted deferred standing in Winter Session courses must complete all outstanding course requirements no later than August 23 following. Students granted Deferred Standing in Summer Session courses must complete all outstanding work no later than December 25 following. Students granted deferred standing are responsible for making satisfactory arrangements with their instructors for completion of outstanding course requirements. If a student fails to complete deferred requirements by the dates specified, the deferred standing will be replaced with a grade or standing that reflects requirements completed in the course. Students unable to meet the specified deadlines because of further medical, emotional, or other difficulties must contact Arts Academic Advising by no later than August 31 (for Winter Session courses) or December 31 (for Summer Session courses) following the original deferral. Extensions will not be granted for standing deferred requirements. If a student is unable to meet the requirement by the deadline they should contact Arts Academic Advising. See also Academic Concession and Grading Practices.

Aegrotat Standing (AEG) allows a student to obtain credit for a course for which the student has not completed course requirements due to medical, emotional, or other difficulties. This standing is awarded only if the course instructor and the Dean (or designate) agree that the student has demonstrated a satisfactory understanding of the course material. When AEG standing is awarded, a letter grade is assigned which is converted to the minimum percentage for that category, for the calculation of averages.

Students with Standing Deferred credits should reduce the maximum load in the session immediately following (Summer or Winter) by the equivalent number of credits. For example, if a student has 3 credits deferred from the Winter session until August, that student should not enrol in more than 9 credits in the following Summer session, although the permitted maximum is 12.

Transfer Credit

Students entering the Faculty of Arts from a college or another university will receive credit for appropriate courses completed there, subject to the provisions in Applicants from a College or University and Degree Requirements.

Students in the Faculty of Arts who wish to interrupt their UBC studies and take courses in other institutions for credit toward a UBC degree must obtain, in advance, a Letter of Permission from Arts Academic Advising. See also Letter of Permission to Study at Another Institution.

Students currently registered in UBC courses may not concurrently take courses for credit toward the Bachelor of Arts at other institutions without specific written permission from Arts Academic Advising. See also Letter of Permission to Study at Another Institution.

The Faculty has no obligation to grant transfer credit unless a Letter of Permission has been obtained.

Students completing the Faculty of Arts First-Year English requirement will not normally be granted credit for first-year English courses taken at another institution after they are admitted to UBC. Likewise, students completing the Faculty of Arts Writing and Research requirement will not normally be granted transfer credit for Writing Component courses taken at another institution after they are admitted to UBC.

See also Attendance.

Granting of Credit

Credit is granted for all courses completed with at least the minimum passing grade (normally 50%), provided they are eligible under the requirements specified for the degree.

Evaluation of Written Work

In all courses taught in the English language in the Faculty of Arts, students' written work will be evaluated in part on grammatical and syntactical correctness.

Repeating a Course For Higher Standing

A student who has passed a course is permitted to repeat it for a higher standing.1 Students who are repeating a course which they have passed must be aware that credit will not be awarded for it again and the previous grade will not be replaced.

1EXCEPTION: A student who has passed a Science course will not be permitted to repeat that course for higher standing as outlined by the Academic Regulations of the Faculty of Science. Courses on the Science Credit Exclusion Lists are considered to be the same course for the purposes of this rule.

Failed Courses

A student may repeat a failed course only once. This restriction does not apply to courses required to satisfy the Faculty of Arts language requirement or to MATH 100, 101, 102, 103, 104, and 105, any of which may be repeated twice.

Supplemental Examinations

The Faculty of Arts does not offer supplemental examinations in any courses.

Letter of Permission

See Transfer Credit.

Scholarships and Awards

Information on scholarships and awards available to academically outstanding students is available at Awards, Fees and Finances. See also Fees, Financial Assistance, and Scholarships.

Dean's List

Students who complete 27 credits or more in any Winter Session with an overall average of 85% or higher receive the notation "Dean's List" on their permanent records.

Students in the Arts Co-operative Education Program who complete a Co-operative Work Term in Term 1 or Term 2 of any Winter Session and 15 credits in the other Term of the same Winter Session with an overall average of 85% or higher receive the notation of "Dean's List" on their permanent records.

Promotion Requirements

Promotion is dependent on successful completion of a minimum number of credits as listed below.

Students who have completed 27 credits are promoted to second year. Students who have completed 54 credits are promoted to third year. Students who have completed 84 credits are promoted to fourth year.

Continuation Requirements

Students in the Faculty of Arts completing the Writing and Research requirement who do not satisfy the Writing Component before completing 60 Arts-eligible credits, taken either at UBC or another post-secondary institution, will not be permitted to enrol in courses other than those which satisfy the Writing Component until the Writing Component is complete.

Students in the Faculty of Arts completing the First-Year English requirement who do not complete 6 credits of first-year English before completing 60 Arts-eligible credits, taken either at UBC or another post-secondary institution, will not be permitted to enrol in courses other than first-year English until that requirement is satisfied.

Students who fail two attempts at the Writing Component of the Writing and Research Requirement will be required to discontinue from the Faculty of Arts. Students in this situation can apply for readmission to the Faculty of Arts on successful completion of the Writing Component at another approved post-secondary institution.

Continuation Requirements are listed in the table Summary of Continuation Requirements (below). Subject to the above conditions, students who attain a sessional average of 55% or more will be assigned a "Pass" standing and will be eligible to continue their studies.

Students who register in (and do not officially withdraw from) 12 or more credits in a Winter Session and attain a sessional average of between 45% and 54.9% will be placed on Academic Probation (ACPR). This will be noted on their statement of grades. They will be eligible to continue their studies unless a "Fail" or "ACPR" has appeared previously in their record, in which case they will be assigned a "Fail" standing and required to withdraw from the Faculty.

Students who register in fewer than 12 credits in a Winter Session and attain a sessional average of between 45% and 54.9% will be assigned a standing based on past performance:

  1. If their cumulative average is 55% or more, students will be assigned a "Pass" standing and will be eligible to continue.
  2. If their cumulative average is less than 55%, students will be assigned ACPR standing. This will be noted on the statement of grades. Students will be eligible to continue unless a "Fail" or "ACPR" has appeared previously on the record, in which case students will be assigned a "Fail' standing and required to withdraw from the Faculty.

Students who attain a sessional average of less than 45% in a Winter Session will be assigned a "Fail" standing. They will be required to withdraw from the Faculty, unless this sessional average is based on fewer than 12 credits and there is no "Fail" or "ACPR" on their previous record, in which case they will be eligible to continue.

Students required to withdraw from the Faculty may apply for readmission after one full year, but no student required to withdraw has a right to readmission.

Students required to withdraw before completing 54 or fewer Arts-eligible credits can qualify for readmission by completing the following amount of work at a BC college or similar institution and attaining an overall G.P.A. of 3.0 or 73%:

Credits Completed College Transfer Credits Required
36 or fewer 30
37 to 45 24
46 to 53 21

Students required to withdraw after completing 54 Arts-eligible credits are not required to complete transferable credits, but must sit out for a full Winter Session. Students must apply for readmission after a failed year.

Appeal for Readmission

Students who have more than one failed year in the Faculty of Arts are required to submit a letter of appeal with their readmission application. The letter of appeal must be submitted to Enrolment Services at Brock Hall. See Centre for Arts Student Services.

Applications for readmission will be adjudicated by the Arts Appeals Committee. In considering an application for readmission, the Arts Appeals Committee will take into account any and all evidence of a student's ability to perform satisfactorily at a university level.

Summary of Continuation Requirements

Credits Attempted Winter Session Average Cumulative Average ACPR or Fail already on Record Sessional Standing Continuation Status
12 or more 55% or more N.A. N.A. Pass Eligible to continue
45% to 54.9% N.A. No ACPR Eligible to continue
Yes Fail Required to withdraw
less than 45% N.A. N.A. Fail Required to withdraw
Fewer than 12 55% or more N.A. N.A. Pass Eligible to continue
45% to 54.9% 55% or more N.A. Pass Eligible to continue
less than 55% No ACPR Eligible to continue
Yes Fail Required to withdraw
less than 45% N.A. No Fail Eligible to continue
Yes Fail Required to withdraw

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