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Academic Regulations

Attendance

Regular attendance is expected of students in all lectures, laboratories, tutorials, and seminars. Students who neglect academic work and assignments in a course may be excluded from the final examination. Students who are unavoidably absent from scheduled classes because of illness or disability should report to their instructors immediately on return. Students whose attendance or academic performance is severely affected by medical, emotional, or other extenuating circumstances should apply for special consideration through Arts Academic Advising. See Arts Academic Concession and Senate Academic Concession.

Change of Registration

In the Winter Session, students can drop one-term courses within two weeks of the course commencing; two-term courses can be dropped within three weeks of the course commencing. Courses dropped within the drop deadline period, as specified above, will result in all record of registration in the course(s) to be removed from the student's transcript. Thereafter, students may withdraw from a one-term course up to the end of the sixth week of classes, and up to the end of the twelfth week of classes for a two-term course. Courses withdrawn from during this latter period will be indicated by a W on the student's transcript. Up until the final withdrawal deadline, students can withdraw from courses online using the Student Service Centre. After these dates, students are not normally permitted to withdraw from courses but can apply for Academic Concession.

Students who cease to attend or otherwise fail to complete exams, assignments, or other course requirements and have not received approval for a late withdrawal will receive a grade reflecting requirements completed in the course. See also Change of Registration and Withdrawal.

Academic Concession

BA, BFA, BIE, and BMS students whose attendance or academic performance is severely affected by medical, emotional, or other extenuating circumstances should apply for special consideration from their instructor or Arts Academic Advising as soon as possible. Bachelor of Music students in the School of Music or Bachelor of Social Work students in the School of Social Work must make their request to the Director of their school. Students of those Schools may follow different processes than the ones described below.

BA, BFA, BIE, and BMS students are advised to contact instructors if unable to complete exams or other graded work because of short-term illness or for other reasons, and arrange to make up missed work according to written guidelines given at the start of the course. See Grading Practices. Students also have the right to request Academic Concession from Arts Academic Advising.

Students absent from final examinations held during any of the official examination periods or who are unable to complete course requirements before the end of the official examination period must request Academic Concession from Arts Academic Advising.

Students requesting Academic Concession will be required to complete an application form and provide supporting documentation as requested. Requests for Academic Concession must be submitted by deadline. In most cases students will need to speak directly with an advisor. Academic Concessions are granted only by advisors in Arts Academic Advising typically in consultation with instructors, and are a privilege; not a right. Among academic concessions that may be granted are permission to withdraw from a course after the final withdrawal deadlines have passed. See Change of Registration, Deferred Standing, Aegrotat Standing, and Withdrawal from the University.

Deferred Standing may be granted when a student has a valid reason for not completing course requirements as scheduled. Students granted deferred standing are responsible for making satisfactory arrangements with their instructors for completion of outstanding course requirements. If a student fails to complete deferred requirements by the dates specified, the deferred standing will be replaced with a grade or standing that reflects requirements completed in the course. Students unable to meet the specified deadlines because of further medical, emotional, or other difficulties must contact Arts Academic Advising by no later than August 31 (for Winter Session courses) or January 2 (for Summer Session courses) following the original deferral. Extensions will not be granted for standing deferred requirements, but alternative concessions may be considered if students submit documentation of new circumstances preventing completion of the course. See also Academic Concession and Grading Practices.

Students requesting academic concession may be required to formulate and follow an academic plan which could include a reduction in course load; a commitment to an on-going program of medical care, counselling services, or support from the Access and Diversity office (Disability Resource Centre); or other appropriate actions. This plan may be developed in consultation with health-care professionals as well as Arts Academic Advising. Repeated requests for concession based on same or similar reasons, failure to comply with an established plan, or failure to progress in completing classes for ongoing extenuating circumstances may result in a limitation on the number of credits allowed for registration or a hold preventing registration. These restrictions will be lifted when the student is able to provide documentation from a medical or counselling professional or from the UBC office of Access and Diversity (Disability Resource Centre) of a nature sufficient to satisfy the University that the student is ready to continue studies.

Aegrotat Standing (AEG) allows a student to obtain credit for a course for which the student has not completed course requirements due to medical, emotional, or other difficulties. This standing is awarded only if the course instructor and the Dean (or designate) agree that the student has demonstrated a satisfactory understanding of the course material. When AEG standing is awarded, a letter grade is assigned which is converted to the minimum percentage for that category, for the calculation of averages.

Students with Standing Deferred credits should reduce the maximum load in the session immediately following (Summer or Winter) by the equivalent number of credits. For example, if a student has 3 credits deferred from the Winter session until August, that student should not enrol in more than 9 credits in the following Summer session, although the permitted maximum is 12.

Transfer Credit

Students entering the Faculty of Arts from a college or another university will receive credit for appropriate courses completed there, subject to the provisions in Applicants from a College or University and Degree Requirements.

Students in the Faculty of Arts who wish to interrupt their UBC studies and take courses in other institutions for credit toward a UBC degree must obtain, in advance, a Letter of Permission from Arts Academic Advising. See also Letter of Permission to Study at Another Institution.

Students currently registered in UBC courses may not concurrently take courses for credit toward the Bachelor of Arts at other institutions without specific written permission from Arts Academic Advising. See also Letter of Permission to Study at Another Institution.

The Faculty has no obligation to grant transfer credit unless a Letter of Permission has been obtained.

Students completing the Faculty of Arts First-Year English requirement will not normally be granted credit for first-year English courses taken at another institution after they are admitted to UBC. Likewise, students completing the Faculty of Arts Writing and Research requirement will not normally be granted transfer credit for Writing Component courses taken at another institution after they are admitted to UBC.

See also Attendance.

Granting of Credit

Credit is granted for all courses completed with at least the minimum passing grade (normally 50%), provided they are eligible under the requirements specified for the degree.

Credit/D/Fail

Students in the Faculty of Arts, including the Bachelor of Arts, Bachelor of Fine Arts, and Bachelor of International Economics, are permitted to take a limited number of eligible elective credits for Credit/D/Fail grading. The purpose of allowing this grading scheme is to encourage exploration of subject matter outside the student’s program of study, to emphasize learning and academic exploration of the new and unfamiliar, and to expose students to a broader-based curriculum. See Credit/D/Fail. Students should note, however, that many larger programs, such as Honours specializations, may not accommodate this option due to the small number of elective credits in the program.

Students should further be aware that there are strict rules about how credit earned with Credit/D/Fail grading may be applied to a degree. Choosing the wrong grading scheme may result in the need to take extra courses to complete degree requirements. Students considering this grading scheme are strongly encouraged to speak with an Academic Advisor for course planning and to check Degree Navigator after registration.

Credit earned with Credit/D/Fail grading may not be applied toward any of the following Program or Degree Requirements:

  1. current or future specialization(s);
  2. the Writing and Research Requirement;
  3. the Literature Requirement;
  4. the Science Requirement;
  5. the final course for the Language Requirement;
  6. the Upper-Level Requirement; and
  7. the Outside Requirement.

Students who have not yet declared or been accepted into their specialization(s) should be particularly cautious when choosing this grading scheme. Students considering transferring to a new specialization or degree, or those contemplating a future application to Education, Law, Graduate Studies, Medicine, Dentistry, or other professional programs should check those programs' websites.

Evaluation of Written Work

In all courses taught in the English language in the Faculty of Arts, students' written work will be evaluated in part on grammatical and syntactical correctness.

Repeating a Course For Higher Standing

A student who has passed a course is permitted to repeat it for a higher standing.1 Students who are repeating a course which they have passed must be aware that credit will not be awarded for it again and the previous grade will not be replaced.

1EXCEPTION: A student who has passed a Science course will not be permitted to repeat that course for higher standing as outlined by the Academic Regulations of the Faculty of Science. Courses on the Science Credit Exclusion Lists are considered to be the same course for the purposes of this rule.

Failed Courses

A student may repeat a failed course only once. This restriction does not apply to courses required to satisfy the Faculty of Arts language requirement or to MATH 100, 101, 102, 103, 104, and 105, any of which may be repeated twice.

Supplemental Examinations

The Faculty of Arts does not offer supplemental examinations in any courses.

Letter of Permission

See Transfer Credit.

Scholarships and Awards

Information on scholarships and awards available to academically outstanding students is available at Awards, Fees and Finances. See also Fees, Financial Assistance, and Scholarships.

Dean's List

Students who complete 27 credits or more in any Winter Session with an overall average of 85% or higher receive the notation "Dean's List" on their permanent records.

Students in the Arts Co-operative Education Program who complete a Co-operative Work Term in Term 1 or Term 2 of any Winter Session and 15 credits in the other Term of the same Winter Session with an overall average of 85% or higher receive the notation of "Dean's List" on their permanent records.

Promotion Requirements

Promotion is dependent on successful completion of a minimum number of credits as listed below.

Students who have completed 27 credits are promoted to second year. Students who have completed 54 credits are promoted to third year. Students who have completed 84 credits are promoted to fourth year.

Continuation Requirements

Students in the Faculty of Arts completing the Writing and Research requirement who do not satisfy the Writing Component before completing 60 Arts-eligible credits, taken either at UBC or another post-secondary institution, will not be permitted to enrol in courses other than those which satisfy the Writing Component until the Writing Component is complete.

Students in the Faculty of Arts completing the First-Year English requirement who do not complete 6 credits of first-year English before completing 60 Arts-eligible credits, taken either at UBC or another post-secondary institution, will not be permitted to enrol in courses other than first-year English until that requirement is satisfied.

Students who fail two attempts at the Writing Component of the Writing and Research Requirement will be required to discontinue from the Faculty of Arts. Students in this situation can apply for readmission to the Faculty of Arts on successful completion of the Writing Component at another approved post-secondary institution.

Continuation Requirements are listed in the table Summary of Continuation Requirements (below). Subject to the above conditions, students who attain a sessional average of 55% or more will be assigned a "Pass" standing and will be eligible to continue their studies.

Students who attain a sessional average of between 45% and 54.9% will be placed on Academic Probation (ACPR). This will be noted on their statement of grades. They will be eligible to continue their studies unless a "Fail" or "ACPR" has appeared previously in their record, in which case they will be assigned a "Fail" standing and required to withdraw from the Faculty.

Students who attain a sessional average of less than 45% in a Winter Session will be assigned a "Fail" standing. They will be required to withdraw from the Faculty.

Students required to withdraw from the Faculty may apply for readmission after one full year, but no student required to withdraw has a right to readmission.

Students required to withdraw before completing 54 or fewer Arts-eligible credits can qualify for readmission by completing the following amount of work at a BC college or similar institution and attaining an overall G.P.A. of 3.0 or 73%:

Credits Completed College Transfer Credits Required
36 or fewer 30
37 to 45 24
46 to 53 21

Students required to withdraw after completing 54 Arts-eligible credits are not required to complete transferable credits, but must sit out for a full Winter Session. Students must apply for readmission after a failed year.

Appeal for Readmission

Students who have more than one failed year in the Faculty of Arts are required to submit a letter of appeal with their readmission application. The letter of appeal must be submitted to Enrolment Services at Brock Hall. See Centre for Arts Student Services.

Applications for readmission will be adjudicated by the Arts Appeals Committee. In considering an application for readmission, the Arts Appeals Committee will take into account any and all evidence of a student's ability to perform satisfactorily at a university level.

Summary of Continuation Requirements

  Winter Session Average Cumulative Average ACPR or Fail already on Record Sessional Standing Continuation Status
55% or more N.A. N.A. Pass Eligible to continue
45% to 54.9% N.A. No ACPR Eligible to continue
Yes Fail Required to withdraw
less than 45% N.A. N.A. Fail Required to withdraw

Page last updated: May 29, 2014

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