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Academic Regulations

Attendance

Regular attendance is expected of students in all lectures, laboratories, tutorials, and seminars. Students who neglect academic work and assignments in a course may be excluded from the final examination. Students who are unavoidably absent from scheduled classes because of illness or disability should report to their instructors immediately on return. Students whose attendance or academic performance is severely affected by medical, emotional, or other extenuating circumstances should apply for special consideration through Arts Academic Advising. See Arts Academic Concession and Senate Academic Concession.

Change of Registration

In the Winter Session, students can drop one-term courses within two weeks of the course commencing; two-term courses can be dropped within three weeks of the course commencing. Courses dropped within the drop deadline period, as specified above, will result in all record of registration in the course(s) to be removed from the student's transcript. Thereafter, students may withdraw from a one-term course up to the end of the sixth week of classes, and up to the end of the twelfth week of classes for a two-term course. Courses dropped during this latter period will be indicated by a W on the student's transcript. Up until the final withdrawal deadline, students can withdraw from courses online using the Student Service Centre. After these dates, students are not normally permitted to withdraw from courses but can apply for Academic Concession.

Students who cease to attend or otherwise fail to complete exams, assignments, or other course requirements and have not received approval for a late withdrawal will receive a grade reflecting requirements completed in the course. See also Change of Registration and Withdrawal.

Academic Concession

Students whose attendance or academic performance is severely affected by medical, emotional, or other extenuating circumstances should apply for special consideration from their instructor or Arts Academic Advising as soon as possible.

Students are advised to contact instructors if unable to complete exams or other graded work because of short-term illness or for other reasons, and arrange to make up missed work according to written guidelines given at the start of the course. See Grading Practices. Students also have the right to request Academic Concession from Arts Academic Advising.

Students absent from final examinations held during any of the official examination periods must request Academic Concession from Arts Academic Advising. Students must report their absence and apply for an academic concession as soon as possible after the missed examination(s).

Students requesting Academic Concession will be required to complete an application form and provide supporting documentation as requested. In some cases it will be necessary for the student to attend an interview. Academic concessions are granted only by the senior staff of Arts Academic Advising, and are a privilege; not a right. Among academic concessions that may be granted are permission to withdraw from a course after the final withdrawal deadlines have passed. See Change of Registration, Deferred Standing, Aegrotat Standing, and Withdrawal from the University.

Deferred Standing may be granted when a student has a valid reason for not completing course requirements as scheduled. Students granted deferred standing in Winter Session courses must complete all outstanding course requirements no later than August 23 following. Students granted Deferred Standing in Summer Session courses must complete all outstanding work no later than December 25 following. Students granted deferred standing are responsible for making satisfactory arrangements with their instructors for completion of outstanding course requirements. If a student fails to complete deferred requirements by the dates specified, the deferred standing will be replaced with a grade or standing that reflects requirements completed in the course. Students unable to meet the specified deadlines because of further medical, emotional, or other difficulties must contact Arts Academic Advising by no later than August 31 (for Winter Session courses) or December 31 (for Summer Session courses) following the original deferral. Extensions will not be granted for standing deferred requirements. If a student is unable to meet the requirement by the deadline they should contact Arts Academic Advising. See also Academic Concession and Grading Practices.

Aegrotat Standing (AEG) allows a student to obtain credit for a course, which the student has not completed course requirements due to medical, emotional, or other difficulties. This standing is awarded only if the course instructor and the Dean (or designate) agree that the student has demonstrated a satisfactory understanding of the course material. When AEG standing is awarded, a letter grade is assigned which is converted to the minimum percentage for that category, for the calculation of averages.

Students with Standing Deferred credits should reduce the maximum load in the session immediately following (Summer or Winter) by the equivalent number of credits. For example, if a student has 3 credits deferred from the Winter Session until August, that student should not enrol in more than 9 credits in the following Summer session, although the permitted maximum is 12.

Transfer Credit

Students entering a degree program within the Faculty of Arts from a college or another university will receive credit for appropriate courses completed there, subject to the provisions in Applicants from a College or University and Admission Requirements.

Students in a degree program within the Faculty of Arts who wish to interrupt their UBC studies and take courses in other institutions for credit toward a UBC degree must obtain, in advance, a Letter of Permission from Arts Academic Advising. See also Letter of Permission to Study at Another Institution.

Students currently registered in UBC courses may not concurrently take courses for credit toward the Bachelor of Media Studies at other institutions without specific written permission from Arts Academic Advising. See also Letter of Permission to Study at Another Institution.

The Faculty has no obligation to grant transfer credit unless a Letter of Permission has been obtained.

See also Attendance.

Granting of Credit

Credit is granted for all courses completed with at least the minimum passing grade (normally 50%), provided they are eligible under the requirements specified for the degree.

Evaluation of Written Work

In all courses taught in the English language in the Faculty of Arts, students' written work will be evaluated in part on grammatical and syntactical correctness.

Repeating a Course for Higher Standing

A student who has passed a course is permitted to repeat it for a higher standing1. Students who are repeating a course which they have passed must be aware that credit will not be awarded for it again and the previous grade will not be replaced.

1Exception: A student who has passed a Science course will not be permitted to repeat that course for higher standing as outlined by the Academic Regulations of the Faculty of Science. Courses on the Science Credit Exclusion Lists are considered to be the same course for the purposes of this rule.

Failed Courses

A student may repeat a failed course only once. This restriction does not apply to MATH 100, 101, 102, 103, 104, and 105, which may be repeated twice.

Supplemental Examinations

The Bachelor of Media Studies degree program does not offer supplemental examinations in any courses.

Major or Honours Programs

Students in the Bachelor of Media Studies are not permitted to complete a major or honours program within the Faculty of Arts or the Faculty of Science in addition to their B.M.S.

Dual Degree Program Options

Students in the Bachelor of Media Studies may complete the Bachelor of Media Studies and Master of Management Dual Degree program option between the faculties of Arts and Commerce and Business Administration, also known as the Sauder School of Business. This is the only dual degree option available.

Letter of Permission

See Transfer Credit.

Scholarships and Awards

Information on scholarships and awards available to academically outstanding students is available at Awards, Scholarships, and Bursaries. See also Financial Advice.

Dean's List

Students who complete 27 credits or more in a Winter Session with an overall average of 85% or higher on all credits attempted will receive the notation "Dean's List" on their permanent records for that specific Winter Session.

Students in the Arts Co-operative Education Program who complete a Co-operative Work Term in Term 1 or Term 2 of any Winter Session and 15 credits in the other Term of the same Winter Session with an overall average of 85% or higher receive the notation of "Dean's List" on their permanent records.

Promotion Requirements

Promotion is dependent on successful completion of a minimum number of credits as listed below.

Students who have completed 27 credits are promoted to second year. Students who have completed 54 credits are promoted to third year. Students who have completed 84 credits are promoted to fourth year.

Appeal for Readmission

Students who have more than one failed year in the Bachelor of Media Studies are required to submit a letter of appeal with their readmission application. The letter of appeal must be submitted to Enrolment Services at Brock Hall. See the Arts Undergraduate website.

Applications for readmission will be adjudicated by the Arts Appeals Committee. In considering an application for readmission, the Arts Appeals Committee will take into account any and all evidence of a student's ability to perform satisfactorily at a university level.

Continuation Requirements

B.M.S. students who achieve (i) a sessional average of at least 55% and (ii) an average of at least 60% on their core courses will be assigned Pass standing and will be permitted to continue in the B.M.S. program.

B.M.S. students who achieve a sessional average of at least 55%, but who either (i) achieve an average between 55% and 59.9% on their core courses or (ii) fail one or more core courses, will have their B.M.S. Continuation Status reviewed by the B.M.S. Steering Committee.

B.M.S. students who achieve a sessional average between 45% and 54.9%, and who either (i) achieve an average between 55% and 59.9% on their core courses or (ii) fail one or more core courses, will receive B.M.S. academic probation (ACPR) standing and will have their B.M.S. Continuation Status reviewed by the B.M.S. Steering Committee.

Upon completion of the B.M.S. Continuation Status review, and at the discretion of the B.M.S. Steering Committee, students will be given either (i) Eligible to continue in the B.M.S. program or (ii) Required to discontinue from the B.M.S. program status. All students required to discontinue from the B.M.S. program will be automatically transferred to the Faculty of Arts B.A. program. Note that student representatives on the Steering Committee will neither participate in nor attend B.M.S. Continuation Status adjudication meetings.

B.M.S. students who achieve a sessional average of 55% or more, but an average below 55% on core courses, will be required to discontinue from the B.M.S. program. All students required to discontinue from the B.M.S. program will be automatically transferred into the Faculty of Arts B.A. program.

B.M.S. students who achieve a sessional average of between 45% and 54.9%, but an average below 55% on core courses, will receive academic probation (ACPR) standing and be required to discontinue from the B.M.S. program. All students required to discontinue from the B.M.S. program will be automatically transferred into the Faculty of Arts B.A. program.

Students with a sessional average of less than 45% will be given Fail standing and will be required to withdraw from the University.

Summary of Continuation Requirements

Winter Session Average Core Average1 Failed Core Courses Sessional Standing Continuation Status in B.M.S.
55% or more 60% or more None Pass Eligible to continue
55% or more 55% - 59.9% None Pass Review
55% or more 55% or more One or more Pass Review
55% or more Less than 55% n/a Pass Required to discontinue the B.M.S.
45% - 54.9% 60% or more None ACPR Eligible to continue
45% - 54.9% 55% - 59.9% None ACPR Review
45% - 54.9% 55% or more One or more ACPR Review
45% - 54.9% Less than 55% n/a ACPR Required to discontinue the B.M.S.
Less than 45% n/a n/a Fail Required to withdraw
1 Core Average is calculated on all required Core courses completed in the Winter Session. Core Plus courses are not included in the calculation of the Core Average.

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