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Academic Regulations

Attendance

Regular attendance is expected of students in all lectures, laboratories, tutorials, and seminars. Students who neglect academic work and assignments in a course may be excluded from the final examination. Students who are unavoidably absent from scheduled classes because of illness or disability should report to their instructors immediately on return. Students whose attendance or academic performance is severely affected by medical, emotional, or other extenuating circumstances should apply for special consideration through Arts Academic Advising. See Arts Academic Concession and Senate Academic Concession.

Change of Registration

In the Winter Session, students can drop one-term courses within two weeks of the course commencing; two-term courses can be dropped within three weeks of the course commencing. Courses dropped within the drop deadline period, as specified above, will result in all record of registration in the course(s) to be removed from the student's transcript. Thereafter, students may withdraw from a one-term course up to the end of the sixth week of classes, and up to the end of the twelfth week of classes for a two-term course. Courses dropped during this latter period will be indicated by a W on the student's transcript. Up until the final withdrawal deadline, students can withdraw from courses online using the Student Service Centre. After these dates, students are not normally permitted to withdraw from courses but can apply for Academic Concession.

Students who cease to attend or otherwise fail to complete exams, assignments, or other course requirements and have not received approval for a late withdrawal will receive a grade reflecting requirements completed in the course. See also Change of Registration and Withdrawal.

Academic Concession

Purpose and Goals

The Faculty of Arts is committed to supporting students in their academic pursuits through the application of academic concessions in the event that students experience unanticipated events or circumstances that interfere with their ability to accomplish academic work.

When considering requests for academic concessions, the Faculty of Arts applies principles of transparency, flexibility, and compassion, as outlined in UBC’s Academic Concession policy. Academic concession policies and procedures aim for fairness, recognizing that fair treatment is not necessarily equal treatment in all circumstances. Decision-makers have the flexibility to apply the reasonable exercise of discretion, sound judgement, and compassion in response to the unique circumstances of an individual student’s case. In responding to students’ requests for academic concessions, the Faculty of Arts upholds the academic standards of the curriculum and expects that the requirements of each course or academic program will be met.

Types of Academic Concession

The most appropriate type of concession is determined by the student’s unique situation and the academic requirements for the course. In-term concession for course work or attendance may be considered by instructors or Academic Advisors in Arts Academic Advising; students are advised to consult their course syllabus. Other forms of academic concession that may be granted by Academic Advisors, in consultation with instructors when it is not clear that the academic criteria for concession have been met, include Standing Deferrals for final exams or final coursework, and Late Withdrawals. Except in rare and exceptional circumstances, no concession will be provided for exams which have already been written.

Initiating Requests for Academic Concession

Bachelor of Arts students are expected to schedule their commitments so as to avoid conflicts with academic courses, including exams. Those who experience unanticipated events or circumstances that interfere with their ability to accomplish their academic coursework are advised to consult their course syllabus. Students unable to complete final course assessments, including final exams, for such reasons should notify Arts Academic Advising immediately. Students with disabilities eligible for academic accommodations under Joint Senate and Board Disability Accommodation Policy are required to work with the Centre for Accessibility in this regard.

The initiation of a request for academic concession does not ensure the granting of concession. Students should be aware of deadlines to initiate a request for academic concession, and know that they may be required to provide supplemental information. In some circumstances, Arts Academic Advising will require more detailed documentation, such as in the event of repeated academic concession requests for the same concern.

Resolving a Standing Deferred

Students granted a Standing Deferred are responsible for making satisfactory arrangements for completion of outstanding course requirements. If the outstanding work is a final examination, students have the opportunity to write a deferred exam through Enrolment Services during the Deferred Examination Period. In some exceptional cases, instructors may be able to provide an earlier exam sitting, but they are neither expected nor required to do so. Note that some departments permit students to write deferred exams with the next regularly scheduled final exam sitting for the course; some Science departments offer January sittings for first-year pre-requisite courses: in both cases, students should consult the relevant department. If the deferred work is something other than a final exam, students must consult their instructor. If a student fails to complete deferred requirements by the deadline for completing all Standing Deferred course work, the Standing Deferred will be replaced with a grade or standing that reflects requirements completed in the course.

Students whose eligibility to continue in studies cannot be determined because they have one or more deferred standings (SD) in their Winter Session courses may be granted tentative registration eligibility for the following Winter Session. Students in this circumstance are encouraged to resolve their SDs as soon as possible in order to determine if they can continue in studies in September. Students who do not meet continuation requirements may be de-registered from courses in the following Winter Session.

Inability to Resolve a Standing Deferred

Students unable to meet the deadline for completion of Standing Deferred course work because of additional extenuating circumstances must contact Arts Academic Advising as soon as possible. Extensions will not be granted for deferred requirements, but alternative academic concessions may be considered if new circumstances prevent completion of the course. See also Academic Concession and Grading Practices.

Academic Planning with Concession

Students with Standing Deferred credits should reduce their course load in the Session immediately following by the equivalent number of credits. For example, if a student has 3 credits deferred from the Winter Session, that student should not enrol in more than 9 credits in the following Summer Session, although the permitted maximum is 12.

Students who have been granted academic concession are encouraged to formulate and follow an academic plan which could include a reduction in course load; a commitment to an on-going program of medical care, counselling services, or support from the Centre for Accessibility; or other appropriate actions. This plan may be developed in consultation with Arts Academic Advising. If a student seeks repeated academic concessions without evidence that proactive steps have been taken to address their issue(s), further academic concessions may not be granted.

Transfer Credit

Students entering a degree program within the Faculty of Arts from a college or another university will receive credit for appropriate courses completed there, subject to the provisions in Applicants from a College or University and Admission Requirements.

Students in a degree program within the Faculty of Arts who wish to interrupt their UBC studies and take courses in other institutions for credit toward a UBC degree must obtain, in advance, a Letter of Permission from Arts Academic Advising. See also Letter of Permission to Study at Another Institution.

Students currently registered in UBC courses may not concurrently take courses for credit toward the Bachelor of Media Studies at other institutions without specific written permission from Arts Academic Advising. See also Letter of Permission to Study at Another Institution.

The Faculty has no obligation to grant transfer credit unless a Letter of Permission has been obtained.

See also Attendance.

Granting of Credit

Credit is granted for all courses completed with at least the minimum passing grade (normally 50%), provided they are eligible under the requirements specified for the degree.

Evaluation of Written Work

In all courses taught in the English language in the Faculty of Arts, students' written work will be evaluated in part on grammatical and syntactical correctness.

Repeating a Course for Higher Standing

A student who has passed a course is permitted to repeat it once for a higher standing1. Students who are repeating a course which they have passed must be aware that credit will not be awarded for it again and the previous grade will not be replaced.

1Exception: A student who has passed a Science course will not be permitted to repeat that course for higher standing as outlined by the Academic Regulations of the Faculty of Science. Courses on the Science Credit Exclusion Lists are considered to be the same course for the purposes of this rule.

Failed Courses

A student may repeat a failed course only once. This restriction does not apply to MATH 100, 101, 102, 103, 104, and 105, which may be repeated twice, or to the Writing Component courses ENGL 100 and WRDS 150, either of which may be repeated until passed.

Supplemental Examinations

The Bachelor of Media Studies degree program does not offer supplemental examinations in any courses.

Major or Honours Programs

Students in the Bachelor of Media Studies are not permitted to complete a major or honours program within the Faculty of Arts or the Faculty of Science in addition to their B.M.S.

Dual Degree Program Options

Students in the Bachelor of Media Studies may complete the Bachelor of Media Studies and Master of Management Dual Degree program option between the faculties of Arts and Commerce and Business Administration, also known as the Sauder School of Business. This is the only dual degree option available.

Letter of Permission

See Transfer Credit.

Scholarships and Awards

Information on scholarships and awards available to academically outstanding students is available at Awards, Scholarships, and Bursaries. See also Financial Advice.

Dean's List

Students who complete 27 credits or more in a Winter Session with an overall average of 85% or higher on all credits attempted will receive the notation "Dean's List" on their permanent records for that specific Winter Session.

Students in the Arts Co-operative Education Program who complete a Co-operative Work Term in Term 1 or Term 2 of any Winter Session and 15 credits in the other Term of the same Winter Session with an overall average of 85% or higher receive the notation of "Dean's List" on their permanent records.

Class Standing at Graduation

Graduation Class Standing appears on the transcript, and is awarded based on grades earned for at least 48 upper-level credits. These must include all upper-level credits used to satisfy degree or specialization requirements, and can include the best upper-level electives, as necessary, to reach a total of 48 credits. Using this calculation, students who achieve an average of 80% or higher receive Class 1 standing. Those with an average between 65% and 79.9% receive Class 2 standing, and those with an average of 64.9% or lower receive Class P (Pass) standing.

Promotion Requirements

Promotion is dependent on successful completion of a minimum number of credits as listed below.

Students who have completed 27 credits are promoted to second year. Students who have completed 54 credits are promoted to third year. Students who have completed 84 credits are promoted to fourth year.

Appeal for Readmission

Students who have more than one failed year in the Bachelor of Media Studies are required to submit a letter of appeal with their readmission application. The letter of appeal must be submitted to Enrolment Services at Brock Hall. See the Arts Undergraduate website.

Applications for readmission will be adjudicated by the Arts Appeals Committee. In considering an application for readmission, the Arts Appeals Committee will take into account any and all evidence of a student's ability to perform satisfactorily at a university level.

Continuation Requirements

Continuation, or a student’s eligibility to continue registering in their degree program, is evaluated annually upon completion of the Winter Session. Continued registration eligibility is granted based on the Sessional Average for the Winter Session, as well as a review of specific continuation requirements.

B.M.S. students who achieve (i) a sessional average of at least 55% and (ii) an average of at least 60% on their core courses will be assigned Pass standing and will be permitted to continue in the B.M.S. program.

B.M.S. students who achieve a sessional average of at least 55%, but who either (i) achieve an average between 55% and 59.9% on their core courses or (ii) fail one or more core courses, will have their B.M.S. Continuation Status reviewed by the B.M.S. Steering Committee.

B.M.S. students who achieve a sessional average between 50% and 54.9%, and who either (i) achieve an average between 55% and 59.9% on their core courses or (ii) fail one or more core courses, will receive academic probation (ACPR) standing and will have their B.M.S. Continuation Status reviewed by the B.M.S. Steering Committee. If, after review, the student is permitted to continue in the degree program, a standing of ACPR be will added to their academic record and they will be placed on a reduced maximum credit load for the following Winter and subsequent Summer Sessions, as follows:

ACPR Standing Registration Winter Session Summer Session
Maximum credit load per Session 24 9
Maximum credit load per Term 12 6 (Term 1); 3 (Term 2)

If, upon completion of continuation evaluation the following year, the student’s Winter Session sessional average again falls in the 50%-54.9% range they will remain on Academic Probation. There is no maximum number of instances of ACPR permitted; students may remain on Academic Probation for the duration of their studies, as long as their Winter Session average falls in the ACPR range. If their Winter Session sessional average rises to 55% or more, they will clear Academic Probation and regain Good Standing. However, for both ACPR and Good Standing evaluations, continuation in the B.M.S. is also contingent on a review of specific B.M.S. continuation requirements as stipulated above.

Upon completion of the B.M.S. Continuation Status review, and at the discretion of the B.M.S. Steering Committee, students will be given either (i) Eligible to continue in the B.M.S. program or (ii) Required to discontinue from the B.M.S. program status. All students required to discontinue from the B.M.S. program will be automatically transferred to the Faculty of Arts B.A. program. Those permitted to enrol in the B.A. Program on academic probation (ACPR) will follow B.A. ACPR regulations. Note that student representatives on the Steering Committee will neither participate in nor attend B.M.S. Continuation Status adjudication meetings.

B.M.S. students who achieve a sessional average of 55% or more, but an average below 55% on core courses, will be required to discontinue from the B.M.S. program. All students required to discontinue from the B.M.S. program will be automatically transferred into the Faculty of Arts B.A. program.

B.M.S. students who achieve a sessional average of between 50% and 54.9%, but an average below 55% on core courses, will receive academic probation (ACPR) standing and be required to discontinue from the B.M.S. program. All students required to discontinue from the B.M.S. program will be automatically transferred to the Faculty of Arts B.A. program. Those permitted to enrol in the B.A. Program on academic probation (ACPR) will follow B.A. ACPR regulations.

Students with a sessional average of less than 50% will be given Fail standing and will be required to discontinue from the B.M.S. program and withdraw from the Faculty of Arts.

Summary of Continuation Requirements

Winter Session Average Core Average1 Failed Core Courses Sessional Standing Continuation Status in B.M.S.
55% or more 60% or more None Pass Eligible to continue
55% or more 55% - 59.9% None Pass Review
55% or more 55% or more One or more Pass Review
55% or more Less than 55% n/a Pass Required to discontinue the B.M.S.
50% - 54.9% 60% or more None ACPR Eligible to continue2
50% - 54.9% 55% - 59.9% None ACPR Review
50% - 54.9% 55% or more One or more ACPR Review
50% - 54.9% Less than 55% n/a ACPR Required to discontinue the B.M.S.2
Less than 50% n/a n/a Fail Required to withdraw
1 Core Average is calculated on all required Core courses completed in the Winter Session. Core Plus courses are not included in the calculation of the Core Average.

Page last updated: June 3, 2020

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